Optical Character Recognition, OCR, is a great tool to quickly find names or numbers on a page and to quickly locate misfiled information. The OCR process begins with paper which is scanned, converted to a TIFF (tagged image file format) and finally into an Adobe PDF (portable document format). While the OCR process may not always be 100% accurate, because of handwriting, unique fonts or images of poor quality paper, the results are very impressive.
When the process is complete, you may search for any name or number within the PDF file usind the free Adobe Reader.
Bookmarks can also be added to PDF files to replicate tabs used in 3-ring binders, tabs used in patient medical charts and chapters of books.
True Story.......once upon a time there was a Doctor, we will call Dr. Bob. Dr. Bob was a reputable surgeon with an active practice. Late in the afternoon one day, he realized that he had to appear for a deposition that afternoon and needed to review a specific EOB (Explanation of Benefit). Fortunately for Dr. Bob, 2 weeks prior, Micrographics Equipment Services, completed the job of scanning 275,655 pages of EOBís and performed an OCR on all the .pdf files.
Office members recalled the patient visiting in the spring, but no one knew what year or what month the visit occurred, let along what date! The paper needed was 1 of 275,655 pages and in 1 of the 90+ boxes of paper! With little time to spare, Dr. Bobís assistant explored the folder of EOBís and searched for the patients name. In less than 10 minutes, the assistant located the paper of off to the lawyer went the Doctor. Note: These results ARE TYPICAL.
Free samples are available. Click here for instructions using OCRíd and Bookmarked PDF files.